Description

Position Summary: New Jersey Institute of Technology, an NCAA Division I institution located in the University Heights district of Newark NJ and member of the America East Conference is accepting applications for the position of Athletics Facility & Event Operations Coordinator. This individual is responsible for assisting with the safe and efficient operation of NJIT’s recreational and athletic facilities (Wellness and Events Center - WEC, Warren Street Fitness Center, Naimoli Tennis Center, and Yogi Berra Baseball Stadium). This position works closely with the athletics staff to ensure the seamless execution of NCAA collegiate athletic events and special events. This includes scheduling student employment, preparing athletic venues for competition, serving as visiting team liaison, game management, and post competition breakdown. 
ESSENTIAL FUNCTIONS: 
Facilitates all arrangements for meetings and events, including parking, food orders, registrations, confirmations, set-ups and provides follow-up to ensure requests are executed correctly. 
Coordinates recreational and classroom equipment as needed. 
Assists with Athletics/PE special event coordination/game day operations, organization and execution as needed. 
Assist in the training of student employees and approved departmental interns, and coordinate student staffing needs for general daily activities as well as event management duties. Oversees the daily student worker schedule for the 3 athletic facilities (WEC, Naimoli, Warren St Gym and Yogi Berra Baseball Stadium). 
Assist in the planning, implementation, and coordination of all external rental opportunities at NJIT Athletic Facilities, including but not limited to: coordinating with campus departments as needed, as well staffing and management of the events. 
Assist in the development and oversight of the official athletic facility calendar. This includes scheduling NJIT Athletic events, campus events, and community events in NJIT Athletic facilities, including but not limited to visiting team practices, NJIT practices, competitions, and external facility rentals. 
WEC facility liaison for major campus events from Career Day, Convocation, Admissions Open House, and alumni functions 
Assist in the event management of all NJIT hosted NCAA athletic events including pre-game set-ups/breakdowns & in game operations. 
Assist with the development of policies & procedures related to game operations and events. Schedule pre-season meetings with respective coaching and support staff to review gameday expectations and roles. 
Assist in the development and distribution of visiting team and official guides, and serve as the liaison with those teams and officials in advance of competitions at NJIT. 
Assist in event management at offsite campus contests hosted by NJIT (i.e. Branch Brook Park – Cross Country & Tennis, and Yogi Berra Stadium at Montclair State University-Baseball). Represent NJIT Athletics at campus meetings, committees, and events. 
Submit work orders for athletics facilities & equipment repair through School Dude software
Perform weekly tours of athletic facilities with housekeeping supervisors to assess cleanliness of the facility and to identify any specific needs. 
Accompany the WEC Manager of Facilities & Operations on daily walk-throughs of the WEC to assess the facility for any maintenance needs. 
Assist in project management/communication with external vendors 
Manage all indoor & outdoor turf maintenance with Grounds & Facilities and the turf vendor. Desktop Documentation and Written Communication Preparation and Publication: This function finds its incumbent providing a full array of services related to information processing and production including by way of illustration and not limitation: - Receives and translates high volume, publishable, quality, finished, edited, proofed and formatted work product on the computing program(s) of NJIT's choice, including word processing, spreadsheet and mainframe database applications. 
Perform other duties as assigned. 

Requirements

ESSENTIAL CHARACTERISTICS: 
1. Communication - Demonstrates the ability to express ideas, thoughts, and concepts verbally and/or in writing, as appropriate to the position and task at hand. 
2. Teamwork/Team Orientation - Willingly cooperates and works collaboratively toward solutions that generally benefit all involved parties; works cooperatively with director and staff members to accomplish departmental and university objectives. 
3. Accomplishment Aptitude - Establishes and follows through on a systematic course of action for self or others to assure accomplishment of a specific objective. Determines priorities and allocates time and resources effectively producing desired results at the level expected for the position. 
4. Customer Focus: Focuses one's efforts on identifying and meeting internal and external customer's needs in a manner that provides satisfaction for the customer, within the parameters of the position and the available resources, cognizant of departmental and /or university policy and authorized practices. 
PREREQUISITE QUALIFICATIONS: 
High school diploma or GED required. Bachelor’s degree preferred 
Minimum of 2 years’ experience working in a Recreational Services or an Athletic Department environment 
Previous experience with outdoor/indoor turf management preferred 
Knowledge of rules of the game for the various sports sponsored by NJIT 
Requires computer skills and proficiency with Google Docs & Sheets and databases Valid driver’s license 
Ability to work evenings and weekends. Hours are variable and subject to change Knowledge of NCAA rules & regulations 
PREFERRED QUALIFICATIONS 
Bachelor’s degree

https://njit.csod.com/ux/ats/careersite/1/home/requisition/8356?c=njit 

req8356

As an EEO employer NJIT is committed to building a diverse and inclusive working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.